Utilize deductions for estate-related expenses like legal and accounting fees to lower taxable income. Consider reimbursement for out-of-pocket expenses to avoid additional tax liabilities. Explore state-specific regulations and exemptions that may minimize executor fee taxes.
All personal representatives must include fees paid to them from an estate in their gross income. If you aren't in the trade or business of being an executor (for instance, you are the executor of a friend's or relative's estate), report these fees on your Schedule 1 (Form 1040), line 8.
Real Estate and Business Taxes
Similarly, an executor is responsible for paying all business taxes if the estate contains a business. Most importantly, this will include quarterly payroll taxes.
An estate's executor or administrator, also know as a personal representative (“PR”), is personally liable for paying the decedent's remaining tax bills, be they income taxes, gift taxes or estate taxes. See 31 U.S.C. §3713(b) and IRS Manual 5.17.
This means that the Executor must inventory, appraise, and manage the estate assets, notify all relevant beneficiaries as to the death of the deceased (as well as probate hearings), account for taxes, pay debts to creditors, and maintain proper records.
After someone dies, their estate (money, possessions and property) is left to an executor named in their will. The executor is legally responsible for taking care of their estate, which will likely include paying any taxes that are owed, including Capital Gains Tax.
Another key difference: While there is no federal inheritance tax, there is a federal estate tax. The federal estate tax generally applies to assets over $13.61 million in 2024 and $13.99 million in 2025, and the federal estate tax rate ranges from 18% to 40%.
California has one of the most detailed schemes, which provides that the executor fee is four percent of the first $100,000 of the estate, three percent of the next $100,000, two percent of the next $800,000, one percent on the next $9 million, one-half of one percent on the next $15 million, and a “reasonable amount" ...
The personal representative of an estate is an executor, administrator, or anyone else in charge of the decedent's property. The personal representative is responsible for filing any final individual income tax return(s) and the estate tax return of the decedent when due.
Spending all the estate assets can also lead to fines and repercussions for the estate if there is not enough money left to pay for important expenses like estate taxes and creditor debts. Fortunately, the law provides potential recourse for beneficiaries who have experienced theft at the hands of an estate executor.
While some debts disappear after the debtor dies, that's not true of tax debts. That debt is now owed to the IRS by the deceased's estate, and the IRS will attach a lien to it for the amount owed. If the estate includes property, like a home, the lien may include that property.
Inheritance checks are generally not reported to the IRS unless they involve cash or cash equivalents exceeding $10,000. Banks and financial institutions are required to report such transactions using Form 8300. Most inheritances are paid by regular check, wire transfer, or other means that don't qualify for reporting.
Trusts and estates are generally not treated as a “trade or business” and nonprofessional trustees are serving in a capacity that does not qualify as a “trade or business” activity for that individual. Therefore, we generally do not issue 1099s for executor or trustee fees.
Set up an irrevocable trust.
You can establish an irrevocable trust for others during your lifetime. While you will relinquish control of the assets and pay gift taxes on your contribution to the trust, the assets will be outside of your estate and any income or appreciation will go to the named beneficiaries.
If you incurred expenses managing the estate, you can deduct those on the estate's tax return. These might include costs like attorney or accountant fees or the cost to use a service. The estate can also deduct any executor fees it paid you for the services you provided as personal representative of the estate.
The executor of a will can take everything only if they are the sole beneficiary of a decedent's estate and all of the decedent's debts have been paid.
The executor has authority from the county probate court to act in this role, but that doesn't necessarily mean that the executor has the final say on all decisions regarding the estate. In fact, they're instead tasked with simply following the guidelines set forth by the will and other estate planning documents.
You don't need to report a cash inheritance on your federal return. The IRS doesn't impose an inheritance tax. Only a handful of states (Iowa, Kentucky, Maryland, Nebraska, New Jersey, and Pennsylvania) have some kind of inheritance tax.
Immediately after receiving an inheritance, you should notify your local Social Security office.
In most cases, an inheritance isn't subject to income taxes. The assets passed on in an investment or bank account aren't considered taxable income, nor is life insurance. However, you could pay income taxes on the assets in pre-tax accounts.
(These are sometimes called “fiduciary returns.”) Additionally, an executor may need to coordinate with a trustee to file federal and state income tax returns for a trust. Some estates may also require local tax returns. An executor may also need to file a state inheritance tax return if the state imposes such a tax.
Each state has different estate tax laws, but the federal government limits how much estate tax is collected. Any estate worth more than $11.8 million is subject to estate tax, and the amount taken out goes on a sliding scale depending on how much more than $11.8 million the estate is worth.
This means that when the beneficiary withdraws those monies from the accounts, the beneficiary will receive a 1099 from the company administering the plan and must report that income on their income tax return (and must pay income taxes on the sum).