How do I charge a customer credit card fee in Quickbooks?
Asked by: Jeffrey Hettinger DVM | Last update: January 18, 2026 Score: 4.5/5
(5 votes)
To begin, these are the steps:
On the left navigational bar, go to the Get paid and & pay the tab.
Choose Product & Service.
Click on New, and then select Service.
Enter the name of your service item. (Example CC Fee)
Select the account you'd use to track the processing fees.
Once done, click Save and Close.
Can I charge a customer a credit card fee?
The answer is: yes, if your business operates in states where it is legal to do so. As of the time of publishing this, the practice of imposing additional fees on credit card transactions (i.e., credit card surcharges) is prohibited in only three U.S. locations: Connecticut, Massachusetts, and Puerto Rico.
Can you add a credit card processing fee to an invoice?
Convenience fees can be a fixed dollar amount or a percentage of the transaction amount (usually 2 to 3 percent) and must be disclosed to the customer in advance. Ways to charge credit card fees to your customers: Add a line item for credit card surcharge to the invoice and add a standard amount to each invoice.
How do I add a 3% fee in QuickBooks?
Select the invoice you want to add a service fee to. Select Edit invoice. From the Product or service ▼ dropdown, select the service fee you created. (Optional) In the Amount field, enter the amount of the service fee.
How to post credit card charges in QuickBooks?
How to add credit card charges in QuickBooks Desktop
Navigate to the “Banking” menu and select “Enter credit card charges.”
Choose the relevant card account from the credit card drop-down menu. ...
Check under vendors from the “Purchased From” dropdown and select the right one.
Choose the date of the transaction.
Adding Credit Card Fees to invoices in QuickBooks Online
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How do I charge a credit card fee to a customer in QuickBooks?
To begin, these are the steps:
On the left navigational bar, go to the Get Paid and & pay tab.
Choose Product & Service.
Click on New then select Service.
Enter the name of your service item. (Example CC Fee)
Select the account you'd use to track the processing fees.
Once done, click Save and Close.
How do I handle credit card charges in QuickBooks?
Enter credit card charges
From the Banking menu, select Enter Credit Card Charges.
Select the credit card account from the Credit Card ▼ dropdown.
Purchase/Charge is the default. ...
Select the vendor from the Purchased From ▼ dropdown.
Select the date.
(Optional) Enter a memo explaining the charge or refund.
How to add a credit card convenience fee in QuickBooks Online?
How to Turn On a Convenience Fee in Quickbooks Online
Step 1: Go to the Gear Icon. ...
Step 2: Select Account and Settings. ...
Step 3: Click on the Payments Tab. ...
Step 4: Choose the Convenience Fee Option. ...
Step 5: Enter the Percentage or Flat Fee Amount. ...
Step 6: Save Your Changes.
How do I enter a fee in QuickBooks?
How to record merchant fees in QuickBooks Online
Go to [https://quickbooks.intuit.com/](https://quickbooks.intuit.com/) and log in to your QuickBooks Online account.
Click "＋New".
Click "Expense"
Select the payee.
Select the Merchant fees account from the Chart of Accounts.
Record the payment details.
Are credit card processing fees deductible?
Credit card fees are not deductible for individuals and are deductible for businesses. Businesses can deduct all credit card fees as well as finance charges. Businesses are eligible to deduct credit or debit card processing fees associated with paying taxes, but individuals are not.
Who pays the credit card fee on QuickBooks?
When using QuickBooks Payments to pay a transaction by credit card, a processing fee is typically associated with it. However, it's important to note that you will be charged for this fee every time you send the transaction and not the customer.
How do I add credit card fees?
All merchants/businesses who intend to implement a surcharge must notify any credit card brands they accept no less than 30 days prior to implementation. The most common way to accomplish this is by filling out paperwork provided on the card brand's website and either emailing or mailing it into them.
How do I record credit card transaction fees?
When you pay or receive credit card processing fees, do not record them as part of your sales revenue. Instead, credit card accounting principles require that you list them as expenses.
How do I notify customers of credit card fees?
Q: How should businesses notify customers about convenience fees? Businesses must clearly and conspicuously notify customers about convenience fees before the transaction is completed. This can be done through ample signage in-store, clear messaging during online checkout, or verbally over the phone.
What is the difference between a credit card surcharge and a convenience fee?
A surcharge is not a convenience fee. A convenience fee is levied by a merchant for offering customers the privilege of paying with an alternative non-standard payment method. Merchants can process convenience fees in all 50 states. A surcharge is levied by a merchant for customer purchases made with a credit card.
How to charge customer credit card fee in Square?
Sign in to your Square Dashboard and click Account & Settings > Payments > Service charges. Under 'Create an automatic card surcharge,' click Create card surcharge. Enter a surcharge amount to cover your card processing fees.
How do I charge a customer processing fee in QuickBooks?
Here's how:
On the left navigational bar, go to Get paid and & pay tab.
Choose Product & Service.
Click on New, then select Service.
Enter the name of your service item. (Example CC Fee)
Select the account you'd use to track the processing fees.
Once done, click Save and Close.
Does QuickBooks have credit card processing?
Use our QuickBooks GoPayment mobile app and card reader to accept credit or debit cards in person by tap, dip, or swipe, or via digital wallet on your customer's device. Take bank transfers, including eChecks. Key in customer credit or debit card numbers over the phone.
How do I add a fee to an invoice in QuickBooks?
If you haven't sent the invoice, make sure to add it before sending it.
Go to Sales and select Invoices (Take me there).
Select the invoice you want to add a service fee to.
Select Edit invoice.
From the Product/service ▼ dropdown, select the service fee you created.
How do I record a credit card fee in QuickBooks Online?
In the bank deposit screen on QuickBooks Online, select the payment included in the deposit you're entering. To record the payment processing fee, enter the account information, description, and amount charged under the "Add Funds to This Deposit" section.
How do I batch enter credit card charges in QuickBooks Online?
How do I batch enter credit card charges in Quickbooks Online advanced?
Go to the Gear icon then select Import Data.
Choose Bank Data and upload the CSV or Excel file to the dropbox.
Click Continue.
Choose the appropriate Account.
Set up your file with the correct format.
Select all the transactions you want to import.
How do I charge a card in QuickBooks Online?
Take customer payment in advance in the GoPayment green app for QuickBooks Online
Click the + symbol > Customer payment.
Find the customer or click + to add their customer information.
> Add Charge Amount and enter the amount.
> Charge$
Choose the credit card payment method (either Card reader or Key in card)
How do I categorize credit card fees in QuickBooks?
Under the “Payment account” select your credit card account. Enter the date, payee, and the amount for the charge. In the category field, choose an appropriate expense category from the dropdown menu.
How to upload credit card charges in QuickBooks Online?
Go to Transactions, then select Bank transactions (Take me there). Select the blue tile for the account you want to upload the transactions into. Select the Link account▼ dropdown, then select Upload from file. Note: If your account is not connected yet to online banking, select Upload from file.
How to enter credit card payment in QuickBooks Online?
This is the main way to record your credit card payments in QuickBooks.
Select + New.
Under Other, select Pay down credit card.
Select the credit card you made the payment to.
Enter the payment amount.
Enter the date of the payment.
Select the bank account you used to make the payment.